eDiscovery 101: The Benefits of Using Electronic Discovery Software

The Benefits of Electronic Discovery Software

The Benefits of Electronic Discovery Software
The Benefits of Electronic Discovery Software

The Benefits of Electronic Discovery Software

In complex legal cases, reviewing documents can be extremely time consuming. Learn how electronic discovery software can make your work more efficient.

Looking for ways to work more efficiently?

Spending too much time reviewing complex legal documents in paper for production purposes?

If you’re finding that there isn’t enough time in the day to complete important discovery tasks in your law firm, you may want to consider using electronic discovery software.

Professional eDiscovery software can help you to work more efficiently and make better use your time throughout the week. It can be a lifesaver when you have piles of information to sift through in order to create a production in short amount of time.

Interested in learning more? Below I’ll take a look at the top benefits of using electronic discovery software.

1. Helps You Stay Organized

One of the greatest benefits of using eDiscovery software is that it can assist you in becoming more organized and thorough in your job. The software will make your life easier. It can improve your work in huge ways, especially if you’re not a naturally organized person or are overwhelmed by discovery.

When using eDiscovery software, you will greatly lower or eliminate the need for physical file keeping. You will clear out much of your office and maintain a much cleaner work area. Compared to using physical files, using eDiscovery files instead can take a weight off of your shoulders.

With the assistance of the metadata used in digital files, you will be able to keep important information intact with ease. You will have the ability to easily look at a file and see dates and information clearly. You will be able to see when a file was originally created and/or who it was created by.

2. Increases Efficiency

You can also save a lot of time and energy by switching to electronic discovery software.  Professional eDiscovery tools also make it extremely easy to redact documents and scale large document reviews.

You can easily edit and tag files with any information that is necessary.  You can produce documents with the correct endorsements, privilege log, and Bates numbers with ease.

When it comes time to sifting through various files and information that you have collected OR received, the process is also improved. Using a computer for eDiscovery eliminates the need for highlighters, boxes stacked to the ceiling, written indices, and other traditional discovery activities.

With a few simple clicks, you can easily search through documents and find various keywords, dates, and names within documents. This makes your work a breeze when it comes to comparing information. You can easily search documents and dig through all the important information on a case.

3. Protects Your Files

If you’re looking to protect your clients’ discovery files then you need to use eDiscovery software in the cloud. You need to make sure you’re doing all that you can do when it comes to security and safe-keeping. One of the best benefits of using electronic discovery software is that your firm will gain a greater level of security for critical files.  It is increasingly less secure to store data within the law firm as evidence by some of the high profile data breaches of late.

Using eDiscovery software in the cloud will ensure that your important files are well-protected. The best eDiscovery software uses reliable and highly-encrypted servers, also used by large Internet-based companies such as Google and Amazon.

Compared to using your own servers or storing important documents physically, the cloud eDiscovery software platform provides much-needed protection for files that you can’t afford to lose.

4. Reduces Common Errors

Using eDiscovery software in your firm is the ability to reduce errors with the use computers and the sophisticated software.

Humans are often prone to simple errors when managing and creating lengthy document productions. Computers can help to verify information and ensure that all data is accurate at all times. When using eDiscovery software, a computer will function as an extra pair of eyes. It will help ensure all documents are created correctly with the right endorsements, the right Bates numbering, and a load file.

Used along with the intelligence of a human, the software can go a long way in helping you to operate with efficiency. It can ensure increased accuracy, even when it comes to the most mundane of tasks.

5. Allows You to Access Files On the Go

Using digital software for the discovery process comes with a lot of added convenience. While you once had very rigid access to important files and needed to be in the office to work on a case, this is no longer true.

When you use the eDiscovery software in the cloud, you can access the files from anywhere you have internet access. You can manage the files using any device that connects to the internet whether that be a tablet, a laptop, or a smartphone.

Using the software means that you don’t have to be in the office but can get work done just as easily when at home or while on your morning commute.

The flexibility that you will gain from using electronic discovery software is invaluable. Being review files while on the go can be a huge benefit to you and your firm.

6. Helps You Stay Competitive

Many old-fashioned law firms have failed to keep up with the changing technology over the years. They have remained less efficient because of it.

Using electronic discovery software can help you to stay competitive in a very competitive field. It can help you make sure you are offering your clients a superior experience over other law firms.

By using these tools to assist with discovery, you will make sure that you’re at the forefront of new technology. You’ll be able to offer the best services available.

You will be equipped to deal with the increasing demands of clients while being able to take on more work. You will have the flexibility to deal with any tasks that come your way with ease and speed.

Using Electronic Discovery Software Effectively

If you’re looking for ways to improve the way your law firm operates and to increase your effectiveness, look no further. Adopting eDiscovery software is one of the best things that you can do to start working more efficiently. It may just revolutionize the way you do business.

Have questions about using eDiscovery tools? Have other concerns? Contact me today to request consultation services or for more information.